Summer Camp Frequently Asked Questions
What is your telephone number?
What is your fax number?
What is your mailing address?
E10213 Shady Lane Road
Reedsburg, WI 53959
What is your general email address?
What should my CAMPER bring?
Click Here for Packing List
Can I register online?
Yes! Register online HERE.
Can I fax or mail in my registration form?
You can register online HERE.
What are the prices for summer camp?
You can find the prices here
When do I pay for summer camp?
A $100 deposit is required to reserve a reservation ($200 for two-week sessions).
Please pay in full by May 1st. You will, have the opportunity to add-on horseback rides, climbing tower, group photo, photo CD’s, e-mail service, or the canteen store at camper check-in.
What time is Check-in?
Check in is from 3:00-4:15pm. Please do not arrive before 3pm. Staff will be preparing for your child until 3pm, and only after that time will they be ready to welcome you. Thank you for observing this request. Staff will greet you at the driveway and give you a card that will direct you through the check-in process.
How does closing pick-up work?
The closing parent program begins at 4:30. All parents and family members are invited to attend the program. Camper pick-up is at the conclusion of the program, around 4:50pm. A complementary picnic supper is provided after the program.
How can I pay for camp?
For the deposit, we require that payment is made by credit card. The balance, which is due by May 1st, may be paid with credit card or by check.
Do you have financial aid?
Yes. Financial Aid is available to those who would otherwise be unable to attend Camp without it. Financial Aid request forms can be found here.
Can I come and do a tour before Camp begins?
We have an Open House on Mothers Day from 11AM – 2PM. Tours are given continuously throughout that time. Also, feel free to call and schedule a tour during a time that might work better for you.
Can my child bunk with a friend?
Yes. Camp Gray will honor up to two cabin mate requests. Please indicate requests for cabin mates on the registration form. Please note that cabin mate requests will only be honored if both campers are in the same age group and program. Please communicate with the family of your friend request to ensure that both campers request each other and independently register for the same session before it fills. If you did not request a cabin mate, no problem! Camp is a great place to meet new friends.
How many kids are in a cabin?
There are 8 -10 kids per cabin group with one counselor and 1-2 co-counselors.
How are the campers divided by age?
Settlers – 2nd-5th Grades
Trailblazers – 6th-8th Grades
Pathfinders – 8th-10th Grades
Explorers – 10th-12th Grade
Voyageurs – 10th-12th Grade
Ranch – 7th-9th Grades
Mini Camp – 2nd-8th Grade
Mini High School – 9th-12th Grade
What is the daily schedule like?
Please visit here for daily schedule
Do you have videos showing what your camp is like?
Yes! You can watch videos here.
Can I call my camper during the week?
Campers may not receive phone calls while at camp. You may send faxes, emails or regular mail to your camper. Be sure to include their name and their counselor’s name. Please address mail in the following way:
c/o Counselor Name (you will receive counselor name at check-in)
E10213 Shady Lane Road
Reedsburg, WI 53959
For a pre-paid fee of $8, you may send up to 5 e-mails to your child, and your child may send 4 e-mails to you. (Please note that your child will not actually sit down at a computer to e-mail you. We will e-mail you a scanned image of a hand-written note that your child writes on special stationary that we provide. Complete instructions for this service, as well as necessary stationary, will be available at Sunday registration.
Can I see photos of my child while they are at camp?
Yes! Throughout the summer, you may visit a password protected page of our website, at no cost to you, to view photos updated usually twice daily and read the daily newsletter. Complete instructions for this service (including this summer’s password) will be available at Sunday registration.
My camper has to leave camp early. What is the notification process?
If your camper needs to leave early, please call the office 608-356-8200 and give the office the time and day that you need to pick them up. That way your camper will be ready when you arrive. You can also let us know when you check your campers in. All campers must sign out in the office if leaving at any time other than the scheduled end of session departure.
Someone other than me (the legal guardian) is going to pick up or drop off my camper. Do I need to notify the office?
Yes. We must have written, signed permission in advance if the camper is to be picked up by someone other than the legal guardian.
What type of Health Care is available during my child’s stay?
Our Health Center is staffed by a volunteer Health Manager who works within the treatment procedures provided by our consulting physician, Dr. Brian Reeder. The Health Manager is typically a Registered Nurse, Licensed Practical Nurse, Nurse Practitioner, or M.D. Nearly all of our staff are certified in CPR and First Aid.
Why do I have to complete the Health History Form every year?
The State of Wisconsin and the American Camp Association require each camper to submit a Health History Form each year. If you applied online, we thank you for taking the time to fill out the Health History Form (if you are a returning camper you can simply update your Health History Form on-line). If you did not apply online, please complete the health form and return it to us as soon as possible (no later than two weeks before the beginning of your child’s session).
Can my child bring medications?
It is not necessary to bring over-the-counter medications to camp, as our Health Center is stocked with common over-the-counter medicines (see list on the last page of the health form). Our health care staff will administer all medications. The State Board of Health and the American Camp Association require that all medication must come to camp in the original container and be clearly labeled with the correct name, drug, and dosage schedule. The camp will not give campers any medication that is improperly labeled or not prescribed for your child. Please send no more than what is needed for the week. We cannot accept day-planners or other containers used at home. All medications are kept in locked storage (typically in the Health Center) and will be checked in with the Health Manager upon your arrival at camp. Please bring all medications to check-in. Medications may not be kept with the camper, including non-prescription drugs (exceptions made for “rescue” inhalers [bronco-dilators such as Albuterol or Ventolin] and epi-pens). Look at the camp schedule and speak with your doctor, if necessary, and think about a medication dosing schedule for your child that fits the camp schedule.
What happens if my child becomes ill or is injured?
Minor medical treatment will be provided by the camp staff. Our consulting physician (Dr. Brian Reeder) is available on call for any emergency or major medical treatment. If your child becomes acutely ill, we will keep him or her in the Health Center no more than 24 hours, and any child with a contagious illness will be sent home. If you suspect that your child has been exposed to a contagious illness (such as chicken pox or head lice) before coming to camp, or has had a fever within the 24 hours before camp arrival, please call camp to discuss rescheduling your child.
What if I am unable to attend the session I registered for?
Cancellation/Refund Policy: The full amount paid will be refunded if a camper cannot be placed in the programs or dates of her/his choice. The deposit is not refundable after registration has been confirmed in a program. The balance of fees paid (not the $100 deposit) will be refunded if the camper does not attend camp due to illness or injury. In all other instances, no refund of camp fees will be given unless notice of cancellation is given to Camp Gray at least two weeks prior to the beginning of the camper’s scheduled session. A prorated portion of the fee paid will be refunded if the camper is sent home due to illness or injury. Refund will not be made for a remaining period of two days or less. If a camper leaves camp early due to homesickness, disciplinary reasons, or parent request, no refund will be given.
The decision to dismiss a camper will be made by the Camp Director or his/her designee. Camp Gray reserves the right to dismiss campers for the following reasons: 1) Violation of camp rules, including the use or possession of alcohol or other illegal drugs. 2) If a camper’s sickness or injury requires care beyond the scope of the Health Manager’s abilities and authority. 3) Violent acts toward other campers, staff, or property, especially if a camper threatens the safety of himself or others.
What is available in the Canteen Store and how much money does my child need?
Campers are able to visit the Canteen Store 2 times a day. Items available for purchase include t-shirts, sweatshirts, bandannas, hats, jewelry, flashlights, stuffed animals, and much more. Ice-cream novelties may be purchased once a day. The average camper brings $20-$30 to camp. Any unspent funds will be returned to you at the end of the week unless you choose to contribute it to the campership fund. The Canteen Store is also open during camper registration and pick-up.
What if I think my child will be homesick?
The Camp Gray staff is well trained to work with a homesick camper. For more information on what you can do as a parent to ease the chances of homesickness click here.
How do I get to Camp Gray?
Click here for driving directions
Is there a waiting list?
Yes, we do have a waiting list. If the session you prefer is full, please get on the wait list. Lots of shuffling takes place in the few months leading up to summer, so there’s always a chance a spot will open up for wait list campers.